Case study
96 servers off on-premises Veeam — $75,000 saved every year.
A multi-site Australian enterprise replaced its ageing on-premises Veeam deployment with Backup Experts, cutting $75,000 per year in licensing costs while moving every copy into immutable, Sydney-based storage.
96
Servers migrated
$75k
Saved per year on Veeam licensing
0
Failed restore verifications
SY5
Immutable storage in Sydney
The challenge
The customer ran 96 production servers protected by on-premises Veeam. Per-instance licensing renewals, ageing backup hardware, and a manual tape rotation were consuming both budget and engineering hours.
Their auditors also wanted proof that backup copies could not be altered or deleted, and that data remained onshore in Australia.
The outcome
- $75,000 annual saving on Veeam licensing
- All 96 servers protected with daily immutable snapshots
- Primary and replica copies held in Equinix SY5 Sydney
- Automated restore verification every two weeks
- Backup hardware and tape handling retired entirely
How the migration ran
- 1
Discovery
We audited the existing on-premises Veeam estate — 96 Windows and Linux servers across two sites — and mapped retention, RPO, and audit obligations before touching a thing.
- 2
Agent rollout
Onboarding was simple: install the agent on each machine. Deployment was pushed in waves by application tier so production workloads were never in flight at the same time.
- 3
Seed, replicate, and verify
Initial seed backups completed to Equinix SY5 Sydney, then copied automatically to a separate immutable storage array with object-lock policies applied. Automated restore verification runs every two weeks to prove backups are recoverable.
- 4
Validate and decommission
Test restores were validated with the customer's own IT team, after which the legacy Veeam licensing, backup servers, and tape handling were retired.
Case study
40 Windows VMs protected in a day — entire backup rack retired.
A professional services firm replaced a full rack of on-premises backup storage, servers and Veeam licensing with Backup Experts. Every one of their 40 Windows VMs was deployed and backing up within a day, with copies held in immutable Sydney storage.
40
Windows VMs deployed and backed up
$10k
Saved per year on Veeam licensing
1 day
To full protection
1 rack
Of backup hardware retired
The challenge
The customer ran 40 Windows VMs on a virtualised cluster, protected by an on-premises Veeam setup that occupied a full rack of backup servers and storage. Hardware maintenance, power, cooling and per-VM licensing were an ongoing drain.
They needed a faster, simpler way to protect the VMs without maintaining the rack or renewing Veeam.
The outcome
- $10,000 annual saving on Veeam licensing
- Full backup rack, servers and storage decommissioned
- 40 Windows VMs protected in a single day
- Daily immutable snapshots copied to Equinix SY5 Sydney
- Automated restore verification every two weeks
How the migration ran
- 1
Scope
We catalogued the 40 Windows VMs, existing Veeam jobs, retention rules, and the rack hardware footprint so we could retire everything cleanly.
- 2
Deploy
Agents were installed across all 40 VMs in a single day. Initial seed backups completed the same evening to Equinix SY5 Sydney.
- 3
Decommission
Once backups were validated, the backup server rack, storage arrays and Veeam licences were removed — freeing up floor space and budget.
- 4
Verify
Automated restore and verification jobs now run every two weeks, with results reported to the internal IT team. Backups are only useful if they can be recovered.
Case study
Small retail business protects 2 PCs and 3 Office 365 accounts.
A local retailer with two shop-floor PCs and three Office 365 mailboxes needed simple, reliable backup without buying servers or licences. Backup Experts had them protected in minutes, with every copy stored in immutable Sydney-based storage.
2
PCs backed up
3
Office 365 accounts protected
Minutes
To full protection
$0
Backup hardware required
The challenge
The business relied on two Windows PCs for sales, stock, and bookkeeping, plus three Office 365 mailboxes holding customer and supplier correspondence. There was no IT staff, no server room, and no appetite for complex backup software.
The owner wanted automatic, off-site protection with a clear view of what was backed up — and the ability to restore files or emails quickly.
The outcome
- 2 PCs backed up automatically with daily snapshots
- 3 Office 365 accounts protected against data loss
- No on-site backup server, storage or licences needed
- Immutable copies stored in Equinix SY5 Sydney
- Automated restore verification every two weeks
How the setup ran
- 1
Scope
We identified the two PCs, the three Office 365 mailboxes, and the data that mattered most — POS files, documents, and email history.
- 2
Install
The backup agent was installed on each PC in minutes. Microsoft 365 was connected securely through Backup Experts' SaaS protection workflow.
- 3
Protect
Initial backups completed to Equinix SY5 Sydney, then copied automatically to a separate immutable storage array with object-lock policies applied.
- 4
Handover
We ran a guided restore test and left the owner with simple instructions — plus direct phone and email support. Automated restore verification now runs every two weeks to confirm backups remain recoverable.
Case study
Water-damaged server rack back online in 5 hours — no data lost.
An office air-conditioning unit dumped water over a live server rack, taking the file server and Active Directory offline. Because the client was already backing up with Backup Experts, we used DraaS to spin up their workloads in a separate environment and reconnect the office over a site-to-site VPN.
5 hours
Back operating after rack failure
0
Files lost
2
Critical workloads recovered
SY5
Immutable recovery source
The challenge
A split-system air-conditioning unit failed overnight and dumped water directly onto the office server rack. By morning the file server and Active Directory were offline, staff could not reach shared files or line-of-business applications, and the local hardware was not immediately replaceable.
The business needed to keep operating while the physical damage was assessed and new hardware was sourced.
The outcome
- File server and Active Directory spun up by DraaS within hours
- Site-to-site VPN let staff access files as if the server was local
- No data lost — recovery used immutable Equinix SY5 Sydney backups
- Some users reported the recovered environment felt faster
- Business operating again about 5 hours after the failure
How the recovery ran
- 1
Incident
The air-conditioning unit dumped water across the rack. The file server and Active Directory went offline and staff could not access shared data or applications.
- 2
Response
We engaged our DraaS workflow and began spinning up the file server and Active Directory in a separate recovery environment, restoring directly from immutable Equinix SY5 Sydney backups.
- 3
Connectivity
A site-to-site VPN was configured between the office and the recovery environment so staff could reach files and applications securely, using their normal workflows.
- 4
Resume
Staff were back to work accessing files as normal. Some reported the environment felt faster than the old on-premises server. The business was operating again about 5 hours after the initial failure.
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